Self-inking rubber stamps are expensive. If you need to mark your document in different colors, that increases your cost by 2 times. Other than the standard one-line stamps, when the text of the stamp changes, you have to buy an new one. At about $29.95 for 3/4″ x 2 5/8″ stamp, the cost mounts quickly.
They waste time and decrease worker efficiency. When multiple copies of the same document have to be distributed to different recipients, such as marketing, clients, file, etc., this requires the worker to manually apply the appropriate stamp to each copy of the document. In the case of many copies, this usually results in the first being printed – then a trip to the copy machine to make the others – and then requires the process of marking them.
Using a stamp in the body of a document will cover the text in most cases. If the document is stamped in the margin (as they usually are), the document becomes easily alterable from its original intent or purpose by covering the stamp and making a high-resolution copy. A “preliminary version” becomes a final version with the press of a button.
Stamping is most always done manually. Documents that have multiple pages end up being mostly unprotected due to the tendency to mark only the first page. In this regard, the use of rubber stamps actually encourages document mismanagement.
The purpose of a document is easily altered when using rubber stamps for document management. A document marked on the first page and/or in the margin is no defense for unintended use.
Marking revised pages of a multi-page document is highly prone to error. If a user has changed pages 5, 11 and 13 of a 20 page document, she must manually sort through the document and apply the correct stamp. Discounting the error factor, this compounds the worker’s waste of time.
They are inefficient and cumbersome for today’s document marking requirements. The antiquated manual stamp is limited to what you have available. For any “custom” marking, a special order usually has to be placed since “rubber stamps” are not dynamic to meet your particular marking requirement.
StampIt for Word is the method for automated document marking and is the solution for eliminating the use of rubber stamps for paper document management. StampIt combines the power of Word with the power of your printer. It’s like having instant, unlimited access to custom rubber stamps that are fully automated.
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