Anyone who has ever worked anywhere has seen and used rubber stamps to mark documents. Documents are routinely stamped DRAFT, CONFIDENTIAL, COPY, RECEIVED and so forth. When a document is distributed in an office, everyone understands the purpose of the stamp: people may scribble their comments on the document marked DRAFT before it returning it to the originator or keep a “confidential document” from laying on the top of their desk or in the printer tray. Likewise, information workers try not to leave a document marked CONFIDENTIAL lying beside the photocopier.

Electronic documents are also marked in similar ways. For instance the header and the footer often contain information about the purpose or intent of the document. However, if such information is in the footer, it can go unnoticed unless the document is viewed “full page” or scrolled down to reveal the footer. And even then, it may not be noticed as it should.

Current generation copiers have many features to “clean up” images. Excellent contrast adjustments, dust removal, sharpening and so forth. Unfortunately, it is possible, either intentionally or unintentionally, to remove most branding or labeling stamps and hand markings. Needless to say, this can effect your job as well as your business and not in a good way. A COPY stamp can be removed from a document and be used as if it were an original. Or someone could remove a date and number stamp. They could even add a different date and number stamp. For many businesses (think perhaps legal, financial and quality control) this could damage both reputation and profits, not to mention wasted time and attorney’s fees.

If documents could be securely protected by embedding a watermark into the text, that would be a solution. But, watermarks can be removed by simply changing the contrast setting on a copier or the scan color on a scanner. This means that the only secure form of document identification is a non-contrast sensitive marking that is embedded into the text of the document AND does not effect readability. Thus, the conventional watermark is not the answer for secure identification and good document management.

While Microsoft Word has the ability to do this type of marking – if you have the time and the knowledge of how to do it – there is a simpler way to accomplish this basic requirement with an add-in for Microsoft Word which meets the criteria of an essential element for the Electronic Document Management (EDM). This add-in for Microsoft Word, called StampIt, allows the documents – whether paper or PDF – to be created with the appropriate markings. When documents are circulated or distributed in either electronic or paper form, there will be no doubt as to the purpose or intent of the document. Identification is what makes your document “manageable.”

StampIt lets you use any hollow, solid, watermark, image or Bates stamp for document marking as well as other features letting you apply graphic signatures stamps pages independent of those that are printed.

StampIt provides Word users with the ability to instantly create and apply any necessary or interim marking to any paper or PDF document — at any time — securely. This process ensures that the basic element of small business document management — identification — can be quickly and easily applied when the document is created.

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Decorative rubber stamps are a great way to be creative. There is so much you can do with them and the results (or the stamps themselves) made great gifts. They come in a wide variety of sizes and styles. You can adorn everything from wedding invitations to fabrics.

Photo albums and scrapbooks look great when you add a theme with decorative rubber stamps. People use them on flyers, cards and even to decorate a child’s bedroom. They look great on posters and presents. You can really make a statement when you go to a birthday party, a bridal shower or a baby shower by decorating the guest of honor’s gift with their colors and a design.

The possibilities really are endless when it comes to the types of decorative rubber stamps that you could use. There are animals and insects, Disney, flowers and nature, patriotic and military, seasons, sports, love and vintage to name just a few. You can get a decorative rubber stamp with your return address on it and a symbol, and use it at special times of the year or at holidays. For example, the stamp could have your address on it and a snowflake. You can use it over the winter and get different colors of ink to use with it.

If your child loves baseball, football, fishing or cheerleading you can have a decorative rubber stamp made with the sport they enjoy and their name on it so they will not lose any of their books, or hats or book bags. They will know what is theirs by the stamp.

If you are thinking of becoming a collector of decorative rubber stamps, you will be able to create unique and elaborate projects. You will be able to add other art supplies like markers or paints to create very elaborate images. Be certain to purchase ink pads that are waterproof so none of your work will be smudged. Always work on a flat surface to ensure that the stamp will be pressed evenly.

If you enjoy scrapbooking, decorative rubber stamps will make your hobby even more fun. Using stamps will also save you a lot of time and they can look very professional and add a lot of flair to your scrapbook pages. You will be able to find many stamps that will suit your personal style and taste, as there are so many to choose from. These stamps will help your scrapbook to look like an amazing work of art.

For winter pictures that you are adding to your scrapbook, you may want to use stamps like pine trees covered with snow, polar bears, ice skaters and sleds. For summer pictures, you may want to use stamps like budding flowers, the beach and children playing outdoors. Your choices are unlimited and you will have so much fun adding decorative rubber stamps to your very special project. You can find a wide array of these stamps online where you can take your time and peruse your choices until you find the stamps that will fit all your needs.

The Things You Need To Know About Rubber Stamps 

Rubber stamps are popular worldwide. You can have words or images put on custom rubber stamps. 

How to Make Custom Rubber Stamps

How to Make Custom Rubber Stamps. May 1, 2010 · 

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Document Management Essentials For Microsoft

In the past and to some degree, the present, documents that require complex or multi-line legends often require ordering custom rubber stamps.  

Paper and PDF are often used for review, markup, meetings, drafts and any number of other purposes that we prefer or need to use paper. It is then that the first version of the document coming its electronic womb — begins the document lifecycle. How those documents are identified as to their purpose or intent will determine the risk in the document’s lifecycle and to a large degree, that of its “creator.”

When a document is created (printed to paper or PDF) four things should be considered: (1) who is going to received the document; (2) what is the purpose of the document; (3) can the document’s purpose be misunderstood; and (4) what is the best way to ensure the document is used as intended.

Who is going to receive the document? What is the purpose or intent of the document? Can the purpose or intent be misinterpreted?

Because the font is frequently the same size (or smaller) as the rest of the text in the document, the document identification doesn’t readily inform the recipient of the document purpose or intent. Moreover, it was and is easily removed with today’s digital copiers.

Now, the most common method of document identification is a visible watermark. Word processing programs enable users to insert a watermark or other form of indicia into the text or body of a document. Most printers allow a user to insert a watermark at the printer level as an effect. While this puts the same kind of watermark into the document that the word processor, it is not popular due to the difficulty of implementation.

Graphical document marking can be the most effective method of document management for paper and PDF.

Which brings us to the most effective method of ensuring the intent and purpose of your document is never misunderstood or misused.

Word Document Management Using Graphics

Images draw the eye and get attention much faster and more effectively than text. With that knowledge, it is clear that documents should be marked in a manner that is convenient, precludes alteration and concurrently conveys the document’s purpose.

Embedding an indicia in the body text of each page of the document provides the greatest degree of document security – PROVIDING that the indicia cannot be removed with a scanner or copier. Microsoft Word has all the components to accomplish this process. It can be done manually and becomes easier as you increase your skill in the application of graphics for document management. Of course, using an automated process makes the task much simpler and more efficient by way of the convenience.

StampIt for Word automates all the important Word features for effective business document management of paper and PDF workflows. It provides an easy and unified control that makes your document identification easy to handle. Get the 15 day free trial now.

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Google-ing the phrase “using paper” returns 328,000,000 hits. While the paperless office is a myth, we are attempting to use “less paper.” Nevertheless, we use paper everyday for meetings, proposals, editing, and countless other purposes. When paper (or PDF) is used, a document has been created. That means the the document lifecycle has begun and the creator of that document is now responsible for how it is used and/or interpreted.

When a document is created (printed to paper or PDF) four things should be considered: (1) who is going to received the document; (2) what is the purpose of the document; (3) can the document’s purpose be misunderstood; and (4) what is the best way to ensure the document is used as intended.

Who is going to receive the document? What is the purpose or intent of the document? Can the purpose or intent be misinterpreted?

Because the font is frequently the same size (or smaller) as the rest of the text in the document, the document identification doesn’t readily inform the recipient of the document purpose or intent. Moreover, it was and is easily removed with today’s digital copiers.

The problem with header/footer marking is that it usually was (and is) in the same font as the body text and frequently, smaller. This made it easy to overlook and easy to remove with a late-generation copier.

This led to graphics in word processors in the form of watermarks and other formats to be combined with the text of the document. Printer manufacturers then followed by allowing users to embed a visible watermark into the printing of the document but this feature was not widely used because of the difficultly in using the feature. While watermarks were far superior to rubber stamps, they still can be easily removed from documents by changing the contrast setting on copiers.

A Graphic is Worth a 1000 Words

Word Document Management Using Graphics

Images draw the eye and get attention much faster and more effectively than text. With that knowledge, it is clear that documents should be marked in a manner that is convenient, precludes alteration and concurrently conveys the document’s purpose.

Automating the incomparable graphic tools available in for word processing in Microsoft Word is the ultimate method of beginning sound document management. Combining graphics and text is the most secure form of document labeling and branding for paper, Word and PDF-based workflows.

StampIt provides the essential element for all document management — document identification made simple and unified. See The Future of Your Document Begins with A Choice for more information.

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Efficient document management cannot be done manually without inviting risk into the document’s lifecycle. Moreover, the manual process usually involves using a remote copy machine that results in substantial wasted time. If only one trip per day to a copy machine is eliminated, the savings per year/per worker approach $800. Further, the only way a rubber stamp can truly be effective at preserving the intent or purpose of a document is to obliterate part of the text — that’s not exactly a recipe for effective communication. Similarly, electronic documents like PDF can be printed with the same quality as a Word document. And that is the reason that electronic documents, like paper, should be labeled and identified when they are created.

Paper document management (and PDF) is based on the premise that the content and the intended purpose of the document remains intact. This means that every page of the document be marked with appropriate indicia. In the case of multiple page documents, the use of a rubber stamp is a poor choice that affords little if any secure management of control. When documents are being disseminated to multiple recipients, it important to have marking on each copy of the document that indicates the recipient, i.e., “CLIENT COPY,” “FILING COPY,” “BILLING,” etc.

In most business settings, this process requires a collection of standard and custom rubber stamps which is neither efficient or economic. And, they’re messy. Some enterprises have adopted the “header/footer” form of identification which, while identifying the document, offers minimal if any real protection or document security similar to the rubber stamp in the margin that is minimally effective, if at all. Others have employed the use of manually inserted and removed watermarks.

A multiple page paper document is often identified by using a rubber stamp on the first page of the document and, that marking is in the margin so as not to obliterate text. This is poor document management and makes the document highly susceptible to alteration of content or intent. Current generation digital copiers permit the distinction be original and duplicate to virtually disappear once the stamp is “removed” from the first page. The same issue exists with watermarks by making a simple contrast adjustment on the copier of scanner.

A recent review of the Epson GT-S50 scanner on Amazon noted: “. . .The Epson also has the ability to drop out colors, which is useful when scanning something printed on colored paper. It would also be useful if you need to remove a red “confidential” or “top secret” stamp from a borrowed document. ” See the Epson GT-S50 review by W.B. Halper.

Document security is less than complete if placing marking in the margins of documents. The use of rubber stamps is limited, usually, to those immediately available; otherwise, the marking of any kind is not done because of inconvenience or lack of appropriate marking. Moreover, it is a manual process which adds to the inconvenience.

PDF files, in most cases, originate from a Word document. If the PDF file is unmarked, then the document can be printed without any restrictive indicia embedded in the text of the document. From this point, the document can be altered and rescanned to a PDF. Thus, the PDF file is no more secure than the original Word document if it is not marked in an manner that precludes alteration of the printed result. Marking PDF files at the time of creation as well as marking printed documents WHEN then are printed is the only way to reduce document security risk.

A simple choice can be made: Mark the document or don’t. It costs virtually nothing to do so when the process is automated. The cost can be astronomical if the document is eventually altered, misused or misinterpreted. While all the tools are part of Word, it is the StampIt automation of those features that makes this process one that is easy to implement and simple to use as an everyday process in document creation. Just as numerous document management programs seek to provide access restrictions, StampIt provides security for the paper and PDF documents we print and/or create each day.

StampIt is a next-generation tool for dealing with the paper component of document management. Rubber stamps can be thrown away and fiddling with headers/footers or watermarks is over. Get the FREE TRIAL and see how your paper and PDF documents should be protected.

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Paper document management by rubber stamp is an insecure method that carries numerous inherent risks. Further, savings of many hours of time per year can be achieved by eliminating just one trip a day to a copy machine and using an automated document identification process. To paraphrase, preventing a draft from becoming an “original” is priceless. Unless a rubber stamp obliterates part of the content of the document, it cannot maintain the document’s integrity and keep its use consistent with the writer’s intent. Likewise, the failure to properly mark an electronic document (PDF) when it is created exposes the document to the to virtually the same risks.

If the content or purpose of a paper or PDF document is to be protected, each page should be marked in a manner that prohibits alteration of content or purpose. This is particularly important for multi-page documents. While a rubber stamp conveys a message, it is pretty much useless for this purpose. The use of recipient-specific marking is particularly indicated where there are different destinations for each copy of the document, i.e., “Accounting,” “Sales,” “Finance,” etc.

This form of paper document management is usually accomplished in one of three ways: rubber stamps, header/footer text or manually inserted and removed watermarks. If the rubber stamp form of document management is used with any degree of effectiveness, the stamp collection is exhaustive and unwieldy. While the header or footer text affords some degree of identification, it does not reach the level of true document protection. Watermarks by their nature afford some protection. However, they must be manually applied and removed and are subject to drop-out by copier and scanner settings.

When a multi-page document is marked with a rubber stamp on just the first page or marked with a visible gray watermark, the document’s purpose or content can be easily changed. While this may not be of concern most of the time, when it does happen, there is always the “we could have…..” Today’s scanner and copiers make it possible to duplicate a document to the degree that it is almost impossible to distinguish between the “copy” and the original.

Document alteration was highlighted in the following scanner review: “. . .The Epson GT-S50 scanner also has the ability to drop out colors, which is useful when scanning something printed on colored paper. It would also be useful if you need to remove a red “confidential” or “top secret” stamp from a borrowed document. ” on Amazon.com by W.B. Halper.

Document security is less than complete if placing marking in the margins of documents. The use of rubber stamps is limited, usually, to those immediately available; otherwise, the marking of any kind is not done because of inconvenience or lack of appropriate marking. Moreover, it is a manual process which adds to the inconvenience.

Frequently, information workers are turning to PDF files as providing greater document security. While this is a partial solution, a PDF does not protect the document from unauthorized duplication or misuse. Printing from a PDF file can and usually is as good in quality as that printed from Word. If the document is not marked when put into PDF format, it is no more secure when printed, than it was from its Word format. Non-contrast sensitive marking and embedded indicia done at the time the document is printed or created is the only secure method of paper document management.

A simple choice can be made: Mark the document or don’t. It costs virtually nothing to do so when the process is automated. The cost can be astronomical if the document is eventually altered, misused or misinterpreted. While all the tools are part of Word, it is the StampIt automation of those features that makes this process one that is easy to implement and simple to use as an everyday process in document creation. Just as numerous document management programs seek to provide access restrictions, StampIt provides security for the paper and PDF documents we print and/or create each day.

Save time and create better impression with StampIt. You’ll never need a self-inking stamp again and never have to worry how one of your paper documents was used. The FREE TRIAL installs automatically and is fully functional. Try it NOW.

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If you are an owner of a small to medium sized business, you can’t expect your company to be noticed by hard work and good service alone. There are countless of other companies offering the same products and services. The only distinguishing factor that will make you stand out from other businesses that offer exactly what you are providing is your brand. One of the things that will help you achieve good branding in a cost-effective way is business address rubber stamps.

Let us go over the different lucrative methods, both traditional and modern ways of brand deployment that you can use from your medium sized business up to your fully established, dynamic one. Before we proceed to some forms of branding, we will go over some branding basics. There are times when branding becomes so overwhelming for some that the focus of their brand becomes increasingly vague. If this happens, go back to the basics and ask yourself: Should we focus on our product, our service, or our message?

Don’t fall into the trap and initially choose message as your focal point in branding. A wise branding strategy would be product followed by service with the message being the last thing that you should focus on. Put your efforts into establishing a good, reliable product first that your potential customers can trust so that you can provide good consumer service. In modern times, you can make your brand known to your target consumer in so many ways. One of the good old reliable ways that is often overlooked by many businesses is the physical and tangible aspect of the product, one that the consumer can actually hold in their hands. We’re talking about anything from packaging, the actual product, or any informational material about the product. If you choose to follow this method, then the best way you can achieve this type of brand deployment and save money at the same time on informational material or packaging is though alphabet rubber stamps.

Rubber stamps are very flexible, durable and affordable compared to printing that it’s mind-boggling why other businesses are not using them as an effective branding tool. You can check online and you’ll find that office and business stamps are available in a wide array of choices. There are address stamps that are particularly useful if your business requires frequent sending of mails. You can even choose to personalize your stamps with your business logo in it to give your customers a personal touch, making them feel that your product is a byproduct of human efforts and is not just something that they can buy online. This will strengthen their trust with your brand.

Custom made business address rubber stamps are vital tools in your cost-effective branding plan. Utilizing this great tool will help your brand gain more recognition. Focus on other ways on how you can develop your brand and keep your eyes on the ways on how the consumers will remember and trust your service, your products, and your message. With rubber stamps, the possibilities are endless.

Customized Rubber Stamp for Your ..

Every business, company, or organizations need at least one rubber stamp. If you visit Stamp-Connection.com you can personalize your custom rubber stamps online. 

Are Rubber Stamps Dangerous for Your Business?

In most business settings, this process requires a collection of standard and custom rubber stamps which is neither efficient or economic. And, they’re messy

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Unmounted rubber stamps need to be mounted prior to use. The use of mounting foam allows the unmounted rubber stamps to be used with acrylic blocks.  

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Efficient document management cannot be done manually without inviting risk into the document’s lifecycle. Moreover, the manual process usually involves using a remote copy machine that results in substantial wasted time. If only one trip per day to a copy machine is eliminated, the savings per year/per worker approach $800. Further, the only way a rubber stamp can truly be effective at preserving the intent or purpose of a document is to obliterate part of the text — that’s not exactly a recipe for effective communication. Similarly, electronic documents like PDF can be printed with the same quality as a Word document. And that is the reason that electronic documents, like paper, should be labeled and identified when they are created.

If a paper document is to be secure and protected – particularly one with multiple pages – each page of the document must be identified in a manner that precludes alteration. Certainly a rubber stamp doesn’t work here. Where multiple copies of the document are intended for different recipients, those copies should be similarly marked to indicate the recipient and/or purpose, e.g. “Client Copy,” “Marketing,” “Privileged,” Not for Release, etc. Otherwise, at least the first page of each copy needs to be stamped – which is a risky practice.

In most business settings, this process requires a collection of standard and custom rubber stamps which is neither efficient or economic. And, they’re messy. Some enterprises have adopted the “header/footer” form of identification which, while identifying the document, offers minimal if any real protection or document security similar to the rubber stamp in the margin that is minimally effective, if at all. Others have employed the use of manually inserted and removed watermarks.

A multiple page paper document is often identified by using a rubber stamp on the first page of the document and, that marking is in the margin so as not to obliterate text. This is poor document management and makes the document highly susceptible to alteration of content or intent. Current generation digital copiers permit the distinction be original and duplicate to virtually disappear once the stamp is “removed” from the first page. The same issue exists with watermarks by making a simple contrast adjustment on the copier of scanner.

A recent review of the Epson GT-S50 scanner on Amazon noted: “. . .The Epson also has the ability to drop out colors, which is useful when scanning something printed on colored paper. It would also be useful if you need to remove a red “confidential” or “top secret” stamp from a borrowed document. ” See the Epson GT-S50 review by W.B. Halper.

Rubber stamps, usually placed in the margins of paper documents, do not provide paper document security or protection. In order to use a rubber stamp, it has to exist (i.e., the appropriate stamp) and manual application of the stamp is not only inconvenient, but it costs time and money in addition to the permanent risk being created.

Frequently, information workers are turning to PDF files as providing greater document security. While this is a partial solution, a PDF does not protect the document from unauthorized duplication or misuse. Printing from a PDF file can and usually is as good in quality as that printed from Word. If the document is not marked when put into PDF format, it is no more secure when printed, than it was from its Word format. Non-contrast sensitive marking and embedded indicia done at the time the document is printed or created is the only secure method of paper document management.

Not identifying the purpose or intent of a document is a choice that is made when the document is created. Leaving the document unidentified is taking an unnecessary risk. The costs of such risk can be astronomical not to mention the resulting embarrassment and/or inconvenience. All the tools to effect proper paper and PDF document labeling and branding are there. StampIt makes the simple, smart and easy to use.

StampIt is an easy-to-use tool for dealing with the paper component of document management. Rubber stamps can be thrown away and fiddling with headers/footers or watermarks is over. Get the FREE TRIAL and see how your paper and PDF documents should be protected.

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Scrapbooking has evolved into more than just an art. For those who have learned to love the craft, it’s their means to relieve stress and to relax. Materials such as art rubber stamps make scrapbooking more fun. Stamps were introduced to this hobby mainly because people are running out of imaginative ideas. Stamps also save a lot of time if you are itching to complete your album. You can easily find a wide array of stamps online, at stationary shops and in craft stores. Feel free to choose creative pieces that suit your personal style and taste. Stamps are available in different shapes and sizes. There are mounted rubber stamps, quick rubber stamps, acrylic mounts, unmounted rubber stamps, and rubber stamps which have different images and depths. You need not worry because these stamps are very easy and simple to use.

Stamps are appealing to people who lacks the skill in drawing or have a fairly good hand writing. Decorative stamps can greatly improve the aesthetic value of your scrap book. Several stamp designs are available that will allow you to showcase your creative ideas without having to fret about sketching these designs yourself.

It is easy to wipe and it brings out elegance in your scrapbook design. Animals, heart shapes, men and women figures and a lot more are top choices when it comes to enhancing a scrapbook. Let these rubber stamps do the trick for you. Do not sweat over whether you can come up with the best artwork. What is most important is that you enjoy creating one.

These decorative stamps allow you to come up with a neat work of art. Seeking advice from friends who are expert in this activity will help a beginner generate a lot of ideas. You don’t necessarily have to follow their designs but you can just get some tips for you to start working on your own piece of art.

Using a decorative rubber stamp allows you to enhance your art work. Art rubber stamps comes in different fun and creative styles.

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Where the is no regular policy and user-friendly method of document protection, printed documents are subject to misuse and misinterpretation. While this may not be a common event, when it does happen — and a document is misused — the price can be inestimable.

This situation is only too familiar in any number of companies and recurs every hour of every day. Paper documents are printed for review, collaboration, sharing or dissemination. The startling fact is that they are all too often printed without any type of identification indicating the intent or purpose of the document. For over a hundred years, a common practice was to use a rubber stamp in the top margin of the page. That was, and mostly is, the most common form of paper document management.

The most efficient method of dealing with paper and PDF document management is to identify and label the document at the time it is printed. In the case of a PDF, the document marking should be done at the time it is created from Word. This requires both a method that is easily implemented and a policy requiring the action. If the PDF is not labeled or identified when it is created from Word, it requires a manual use manipulation and a PDF editing program to mark or stamp the document. Moreover, if the user wants to mark only selected pages of the PDF, each must be done individually which can be a tedious process.

It is essential that your paper document management process be able to make your document unmodifiable. Additionally, it should be able to mark one, all or selected pages of any document. And your method must be dynamic in allowing the instant creation of markings to meet any requirements.

Marginal stamping of documents is ineffective for complete protection. This is the primary shortcoming of the rubber stamp which is very outdated. Preventing the misuse or misunderstanding of a document requires marking that cannot be removed. It further requires an user-friendly interface that facilitates and promotes use.

The use of a form of document marking known as “visible watermarks” is viable in low-traffic offices when the risk of misuse is low. However, this form of marking is far from secure. Using almost any one of the present-day photocopiers and increasing the contrast will result in an unmarked document that is virtually impossible to differentiate from the “original.” Using color offers better protection but is still subject to removal with current available technology.

Hollow/Outline, embedded non-contrast sensitive marking is considered the most secure form of document identification. This is where the stamp or legend is embedded in the text and is the same color as the text of the document. This prevents the stamp from being removed by a copier setting or just being covered up as can be done with a rubber stamp in the margin. The hollow/outline form of marking becomes part of the document itself – it cannot be removed. This is the most effective form of paper document management in an overall document management policy.

Automated document marking is the answer for eliminating the use of rubber stamps for paper document marking. StampIt combines the power of a word-processor with the clout of your printer. It’s like having instant, total access to any custom rubber stamp that is completely automated.

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